CalPad – Manage your Time and organize your Days!

CalPad is an all-in-one: Calendar, Task and Note management application that helps you to manage your time efficiently with elegant and friendly organizer.

CalPad is a great tool for busy individuals in business, from school, at home… to manage his or her appointments, tasks and notes with minimum cost. It is designed to help you effortlessly manage day-to-day appointments, tasks and notes with a rich set of features included. Below is a general picture:

DAY/WEEK/MONTH IN DETAIL

CalPad supports Day/Week/Month view in details to quickly show your tasks / events for a day / week / month. For each view, certain actions will be supported. You can see more details for each section for these views. For week view, you can have Flexible Weekday start. You can choose Monday or Sunday (in Settings view) for Weekday start. Week view in CalPad is a week of year combines with week of month.

MULTIPLE CALENDARS WITH COLOR CODE

CalPad also supports multiple calendars. It manages your tasks/events under different calendars, color code them and put all in the same view. Each calendar can have multiple tasks / events attached. You can have some calendars defined for your daily activities such as Work, Family, Study, Friends, etc. All calendars will share a common working time line. For your convenience, calendars can be merged together.

EVENTS, TASKS AND NOTES ARE IN THE SAME VIEW

Event is classified by calendars in CalPad. CalPad also supports tasks along with events in each calendar. Task is more flexible in time and can also be scheduled into your free time. Beside Tasks/Events, CalPad also supports Notes management. A note can be used to quickly capture your thoughts. You can have multiple notes per day. All of them are in one view.

Note: Since new version CalPad 1.1, Stylus note will be supported!

SMART TASK SCHEDULER

CalPad has Smart Task scheduler to help you organize your tasks into Calendar with the best fit algorithm. CalPad provides you with various options for scheduling tasks to the time line.

CHECKLIST ALONG WITH TASK, EVENT

Checklist, a list of items need to be done for a task/event, can be attached for each task/event. It is a useful feature for you to keep track of task/event’s progress.

TIMER TO TRACK YOUR TIME

CalPad also have Timer feature, which logs the time you have been spent for any of your tasks/events. And you can export your time sheet into a CSV format so that you can see on your PC or for reporting.

INVITATION

You can send/accept meeting invitations to others, if they also have CalPad application. You also can use the Invitations feature to share your tasks/events to others conveniently.

IMPORTANT NOTE: more useful features which are waiting for you to exploit!

LUNAR CALENDAR

You may need to see lunar calendar date, CalPad helps you to do that. The lunar date can be shown beside the Gregorian Calendar in all views.

POWERFUL LIST VIEW

Powerful List is the list view that will show your Tasks, Events and Notes under list format by different filter criteria. The list also shows you the Timer information, Task scheduling information and Completed tasks information.

SYNCHRONIZE YOUR TASKS AND EVENTS

CalPad has Synchronization function that sync events with iPad Calendar, from which you can sync data to Outlook, Mobile Me, Google calendar, etc. And sync tasks with Toodledo, a popular online task management tool.

TIME BALANCE

Time balance is a utility function which CalPad shows you your balance of time each day/week/month and 4-months. From there you can easily know how much time is currently occupied and how much free time you have. This would help to plan your days, weeks and months in advance.

FLEXIBLE DAY TIME IN WEEK

With Flexible Day Time feature, you can set working time for each day in a week. The working time will be used for calculating the time balance and also for scheduling tasks into calendar time (Tasks will be scheduled into working time for each day of week) or finding best time for new event. Day Time also can be used to calculate the time balance for each day/week/month or 4 months.

SNOOZE ALERT

CalPad supports snooze alert: each alert may need to snooze. Snooze duration is a period for each next coming alert. You can specify the snooze duration from Setting view. Each time alert comes, it will have an option for you to snooze or not. If you choose snooze, the app will come after snooze duration until you stop it.

REPEATING TASK

CalPad supports recurring tasks with the most popular recurring options. You can see the option by opening the task details view.

MULTIPLE FONT SIZE FOR ALL VIEWS

You may need to see tasks/events with more clearly or more detail. Multiple Font Size supports different font sizes so you can adjust your views to see your tasks, events and notes at glance. You also have more options with Multiple Font Type, which you can choose different fonts for Notes and Checks List.

SAFE BACKUP YOUR DATA

CalPad helps you to store your data with Safe Backup (in the settings view), this feature will allow you to backup the entire database of CalPad into an attachment of email and you can restore from there later.

SOUND EFFECT

As a lively working tool, Sound Effect will play sounds when you doing some actions such as when you change view, edit, delete, etc. You can turn it ON/OFF in Settings view.

GOOGLE MAP INTEGRATED

CalPad is integrated with Google Map: you can show map with address in location field of the task/event within CalPad. It is useful when you are driving and would like to have some directions to the address you would like to come.

PHOTO INTEGRATED

CalPad is also integrated with Photo: Task and event can attach Photos that are from Photo library or Camera rolls. So you are easy to remember the context of the task, event.

Note: since CalPad version 1.1, a stylus note can be attached as the task/event's photo, when you create task/event from the stylus note.

CONTACT INTEGRATED

Beside Google Map and Photos, CalPad is integrated with Contacts: task and event can have invitation. The invitees can be the contacts in your Contacts list.

Note: Since CalPad 1.0.1, you can quickly create tasks/events from the contact information which are from iPad's contact database.

QUICK ACTIONS - SAVE YOUR TIME

CalPad is aimed to have supper quick actions: CalPad supports you the way to quickly create data. You can create task, event with just 1-2 taps. CalPad reduces number of taps to as less as possible. In addition, CalPad gives you a convenient function of copy and paste task/event: you can copy task/event into clipboard and paste them to anywhere when you create a new item (such as tap on + button above task list in Day view or tap on free time line on calendar views like Day/Week view).

ADVANCED CALENDAR – MERGE OPTION

In some cases, you may want to merge calendar. CalPad supports merge calendars together. As a result, tasks and events belong to source calendar will be transferred to a destination calendar.

ADVANCED CALENDAR – SHOW/HIDE OPTION

CalPad allows you to show/hide calendar: you can choose to show/hide calendar in Settings view. All tasks and events will be shown/hidden corresponding.

DATA EXPORTER

Finally, CalPad has an exporter, which can export your completed data via email with CSV format so you can read it on your MAC/PC. CalPad also can export your Notes via email or print them via air printer.

Working flow

With busy life nowadays, we always have lots of things to do everyday. Our days are usually fully occupied with Notes, Tasks and Appointments (Events). CapPad will help to organize your workings more efficiently.

CalPad supports the working flow: Notes -> Tasks -> Event or Notes -> Events.

From Day view, you can easily navigate all Notes, Tasks Events that need your attention. You can easily create Tasks by selecting text from a Note. From a Task, you can open the details view and convert it to be an event. All done tasks and events will be recorded in History view, so you can easily keep tracks of your works.

Event Details

Event stand for your fixed time activities, such as meetings, working appointments with customer, etc.

CalPad supports basic types of event:

• Singleton event.
• Recurring event: daily, weekly, monthly and yearly.
• All day event (ADE) - Note that ADE will not occupy time line, so tasks can be scheduled to the day which have ADE. Below is details view of an event:

Tasks Details

Tasks can be your working items that are variable in times, like the ones you can do when you have time. Task can have some constraints such as have start and due date, which you need to do it during that time. CalPad does not only manages tasks under a list or group them under calendars, it will also help to schedule your tasks to your working time. We call it smart scheduling system.

CalPad supports task management with various task types:

• Task with no due
• Task with due date
• Repeating task: daily, weekly, monthly, yearly and after done.

Below is the details view of a task:

NOTE:

• The task details parameter is almost same as event's above, the difference is task can have Due, and duration.
• The task duration, start and due date will be used to schedule the task into the calendar.

Notes

From day view, week (portrait mode), day in month or list view, you can see list of your notes per day or all active notes. Touch on + button to add a new note. CalPad supports multiple notes per day. Below is the note details view. You can select some text and an action menu will appear that allow you to: Copy, Cut, Replace... Create. From there you can easy to create a new task/event. Then the note will be automatically attached into that task/event.

Settings view

Tap on top left button, the Setting view will open, allow you to select different settings for the app.

The above is the Calendar view. Details of the items in Settings view are:

Calendars:

+ You can show or hide calendars from all views from here by check/uncheck the Hidden boxes. If a calendar is hidden, all tasks and events belong to it will be hidden too. To show them again, just uncheck the Hidden box.

+ Delete calendar: right swipe your finger on each cell, you will see a Delete button enabled. Tap that button to delete the calendar. You also can do this in Calendar Detail view by tap on the cell.

+ Adding new calendar: tap on the “+” button, you will be able to add new calendar, select a color for it. To change the calendar name, or merge calendars or change to new color, tap on that calendar you will see Detail view as below

+ Choose “Merge this calendar to” to select the destination calendar. When you apply to merge, this calendar will disappear and all tasks, events belong to it will be transferred to the destination calendar.

+ You can also choose to hide/show/delete… the calendar from here.

General settings

• Show lunar date: ON will show the lunar date in calendar views

• Weekday starts: can be Sun or Mon.

• Day time for 7 days of week: you can set the Day time for 7 days in week, this will be used for scheduling tasks and for time balance counting.

• Count balance time in all day or Day time: if Day time, the time balance will count only for your Day time as set above.

• Snooze time: the next alert will come. Values can be 5, 15, 30 minutes.

• Sound effect (ON/OFF) to play sound when you do some actions on the application like add new, change view, edit, delete, etc.

• Badge settings: the badge number of application will be shown on the home screen of device. The app can show the number of all tasks, or Due today tasks, or None.

• Font size: this will adjust the font of the tasks, events and notes in all views in the application.

• Reset tips: you may see some tips when working with the app. And you may choose to not show these tips in the future. Reset tips will enable to show them all again.

• Backup data: this is to backup all your data into email’s attachment. You can restore them later.

- Context: you can add new context, delete context, change name of context.

- Event settings:

• Settings default for new event: calendar, context and event’s duration.
• Sync section: sync source, auto sync ON/OFF.
• Full sync: to perform a full sync manually.

- Tasks Settings:

• Setting default for new task: calendar, context and length.
• Sync section: to select sync source and setup Auto sync ON/OFF.
• Full sync: perform a full sync with sync source.
• Day tasks: setting for which tasks will be show in Day view, Tasks section.

- Note & Checks: options of font type for Note & Check.

- Invitation: setting mail for send and receive invitations.

- Started: Help pages.