CalPad - Collaboration Tool

As a collaboration organizer, CalPad supports:

Events (Appointments) sync:

- iPad calendar sync: direct sync event 2-ways with internal iPad Calendar, where you can sync data to Outlook, Mobile Me, Google calendar, etc.

- Google calendar sync: direct sync event 2-ways with Google calendar.

Task sync:

Toodledo: Calpad's Tasks can be synced 2-ways with Toodledo, a popular online task management tool.

Google calendar tasks: CalPad support sync 2 ways the task list with GTasks.

Notes:

- Since CalPad verion 1.5, you can set up to sync events and tasks to more than 1 sync source at a time.

- we are planning to support more syncing options to other sync sources in future update of the CalPad/CalPhone app.

Manual sync vs Background sync

Manual sync: the sync will perform when you touch on a button to command CalPad to sync, you can sync either tasks, events or both in this mode.

You can alsways perform manual sync from either:

• From main view of the CalPad, touch on manual sync button, and choose either sync tasks, sync events, or both.

• Or from CalPad Settings, Events & Sync, choose Full sync now - event will be sync manually, the sync source can be iPad calendar, or Google calendar, or both!
• Or from CalPad Settings,Tasks & Sync, choose Full sync now - task will be synced manually, the sync source can be Toodledo, or Google task, or both!

Background sync: the sync will perform when the CalPad is opened, or when you add/modify an existing task, event, etc. To allow background sync, you just need to select an option in Settings.

If you select the Auto sync option for either Event or Task sync, CalPad will:

• Automatically sync at the time when the app starts.
• Automatically sync after each user operation like add new/update/delete….

Note: in some rare cases it may takes long time to sync in the background, to avoid this trouble, just turn off the auto sync in the Setting view and perform manually sync instead.

CalPad Internal calendars vs Synced calendars

By default, the calendars you created inside CalPad is Calpad internal calendars. On the other hand, the calendar which synced from any sync sources will be grouped according to the source:

As you can see, the calendars in CalPad can be:

• Calpad internal calendars: this is the calendars created inside CalPad, you can see them under group named: "CalPad Calendars"
• iPad built-in calendars: they are the calendar which synced from iPad calendars, they are grouped in CalPad with name "iPad Calendars"
• Toodledo folders: the folder which are synced from Toodledo, in CalPad you can see them in group named "Toodledo Folders"
• Google event calendar: the calendar which synced from google calendar, in calpad they are under group "Google calendars"
• Google tasks calendar: the calendar which synced from google tasks, in Calpad they are grouped as "Google Tasks List"

How the sync will perform:

• CalPad will sync with the corresponding calendar under each group. For example, only data in calendars under group "iPad calendars" will be synced to the native ipad calendars. This rule will be applied also to the other groups.
• You can change the calendar from one group to another group to change the sync source. For example you can change a Calpad calendar to iPad Calendar so its data will sync to the native iPad calendar. You can do that in CalPad Settings view:

Tap on a calendar under a group, then choose Built in, you can change the group which the calendar belong to.

iPad calendar sync

To perform the sync, you can open the setting views, Events & Sync section, then choose either manually sync (Full Sync Now), or setup for background-sync. For background sync, the sync will start in background when you start the app, or make any changes such as modify an event, adding a new one, or delete an event.

By default, all calendars from iPad Calendar will be synced and automatically created in CalPad. The data will be synced 2-ways, so any changes (including Deletion), will be synced as well.

Note: the internal CalPad calendars (which are created inside CalPad) will not be synced to iPad Calendar. To sync them you need to change the group of the calendar to belong to iPad calendars.

Googe calendar sync

CalPad will sync with all calendars on a google calendar account. Note that you can sync with different google account, just change the account login information in Settings page. CalPad will sync with one Google account at a time.

Notes: If you change the sync source, you may choose either:

- Mix data with old account

- Clean synced data and do fresh sync with new account. You can open Settings, Events & Sync, Sync Event with... then choose "Clean synced events"

Event sync settings

Open Setting view, you can tap on Events & Sync to setup sync options for Event sync.

Note:

• Full sync now: To perform manual Event sync with iPad calendar/Google calendar immediately when you tab this button. In some cases if the auto sync have troubles, you can turn off the auto sync and use the manual sync instead.
• Since Calpad version 1.1, the sync window options will be supported for better performance. If you have any issues with event sync for large window, you try with a smaller sync window.
• If you have set the Auto sync option to ON - You can still perform the manual sync if needed.

Task sync

• Tasks are synced 2 ways between Toodledo/Google Tasks and CalPad.
• Toodledo folder will be synced to CalPad as a calendar in CalPad. By default all Toodled folders will be synced to CalPad.
• Google task list will also sync to CalPad under Google Task List.
• Completed (Done) tasks will also be synced between Toodledo and CalPad. Done tasks will be keep in CalPad in Completed view, you can find that view in List view, Landscape mode.

Task sync settings

From CalPad settings view, tap on Tasks, you can setup for Tasks sync.

Note: You will need to enter the Toodledo login email and password to sync with Tooledo.You may need to Verify the account to make sure it is correct before start the sync.

Note:

• Full sync now: To perform manual Task sync with Toodledo immediately when you tab this button.
• If you have set the Auto sync option to ON - You can still perform the manual sync if needed.